AI is the new medium for businesses to manage, progress, and grow. Tech developers know this and that’s why there are many AI tools for workplace productivity in the market today. These AI tools are coming out left and right everywhere now and it’s easy to get overwhelmed with the options.

So how do you go about learning which of these AI productivity tools are the best for you? We can understand the dilemma. It’s like craving ice cream and seeing so many options for you to try. However, committing to only one takes dedication, thorough research, and overall feel.

Research alone will be time-consuming. Given the number of AI productivity tools being announced day by day, it’ll take a lot of time for you to find out which ones are the best for you.

Already dreading the hunt for the new tools? Not to worry! We’ve got your back with these top 10 AI tools for enhancing productivity in your workplace now!

What are AI Tools?

Let’s backtrack a little and define what AI tools are first. Now, AI tools by definition are like assistants that mimic human tasks based on algorithms and other software-related applications to aid in the production of a specific project or arrangement.

Let’s get one thing straight: AI tools cannot replace human workers. At the very least, not yet. Some jobs can be endangered due to the advancement of AI, but that’s an entirely different topic.

As of now, AI in itself is only a support software. In this case, AI tools for workplace productivity assist professionals during their day-to-day tasks. 

Why is AI Essential for Modern Workplaces?

Every era of the human race always has something notable attached to it. For the Renaissance, it was art and scientific discovery, for the Industrial Age it was the evolution of fast production and steam or coal. Our modern age, also known as the Digital Age, has artificial intelligence and the Internet.

Businesses that thrived in each age adapted to the changes of their era. Learn from history and adapt to our age. AI in business is Newton’s Apple for our era, and it’s time to advance into the future alongside others who utilise its efficiency.

AI tools for workplace productivity have turned the tables, increasing management, production, and speed, all while maintaining efficient results. That’s why as AI in business continues to grow into a more advanced support tool, the more it retains customer experience and organisation.

With so many businesses and private users utilising AI, it’s only natural that you should begin to keep up with your customers’ satisfaction, cost reduction, and overall faster growth speed. 

Top 10 AI Tools for Enhancing Productivity

Now that we know what AI tools are and why a modern business needs them, let’s start with the different types of AI we can utilise to power up your business’ production! Below are the top 10 productivity AI tools making waves in the industry.

Tool 1: Slack with AI-powered Integrations

We come in strong with Slack AI as our first on the list of AI tools for workplace productivity. Communication is necessary for business regardless of whether you are a remote worker or an onsite one.

When emergencies arise and the team must be alerted what would you do? Naturally, the first thing is to reach out to them. Right? But how do you do that if you’re all in different locations?

That’s the highlight of Slack: it’s our very own communication platform that is formal, business-focused, and isn’t a social media-related application. 

This type of AI creates better opportunities for communication and collaboration with employees. Not only does it offer instant messaging, tagging, and customisation of channels, but it’s also possible to use for team video meetings and videos. 

Tool 2: Trello with AI Automation

The next on our list of the best AI tools for workplace productivity is Trello. Its ability to assign,  discipline, and organisation is Trello’s A’s ultimate goal. Unlike other workplace automation tools, Trello merely organises your schedules and helps employers remain updated on the tasks your workers currently do.

Trello works visually as a board where collaborating members can pin, assign, and request assistance with. In shorter terms, Trello works for team collaboration and assignments by having a user-friendly platform design that employers can notify employees of.

It’s extremely useful for remote work settings and different shifting schedules between collaborating members.

Tool 3: Grammarly

The next tool that enhances workplace productivity is Grammarly AI. It’s especially useful for content writers, research papers, and other professions that heavily involve themselves with words. 

There was once a time when content writers didn’t have AI in content marketing. That resulted in some heavy reviews, proofreading, and editing on their part. It took a lot of time off their day and was an overall burden for their profession.

Thanks to Grammarly, content writers follow through with their daily tasks in a faster way compared to before. Not only that, they can now solely focus on creating engaging and compelling content without the editing process cutting off their time.

AI tools for workplace productivity like Grammarly have been around longer than other AI tools and can be attested as a crucial part in marketing, information distribution, and overall content creation.

Tool 4: Otter.ai

Virtual meetings have become popular since the global pandemic hit. Not only are video chat meetings convenient for all participants, but remote workers can also participate in them.

It’s the same as an onsite meeting where collaborators discuss face-to-face their requirements and solutions to a topic. Naturally, notes must be taken to ensure that any spoken decision or instruction is kept properly to prevent forgetting any details once the collaboration team begins their tasks.

Note-taking is quite cumbersome. That’s probably why Otter.ai is one of the most useful AI tools for workplace productivity. Transcription and summarisation take a large amount of time for employees. Even worse, it’s possible to miss a few details after becoming engrossed in the meeting.

That’s why Otter.ai was created, after all. To ensure that a transcribed version of the meeting is kept, we even offer summarised versions of the meeting to prevent any miscommunication. Not only does this cut the wasted time of the collaborators, but it also lets you focus solely on the meeting instead of taking notes.

Tool 5: Asana

Time management is the most confusing skill to master and the worst-case scenario causes employees to become overwhelmed with deadlines! The solution back then was to use a journal to keep all necessary items tabbed and ready while planning an entire week ahead on your notes.

While this works on a personal level, what if some miscommunication occurs and you either overtake someone’s task or vice versa? It’s also difficult to ensure whether or not your employee handed you the right task.

This brings us to time management AI tools for workplace productivity. Not every AI software for work has to have fancy navigation and functions, and Asana proves that. The time management platform allows employers to delegate, update, and check in on each task their employees are working on.

Not only does this allow an accurate visual of each status of a task, but it helps fellow employees to collaborate and schedule their shifts easily.  The best part? Everything can be colour-coded, arranged, and placed into different categories so you don’t mix up the tasks. If you do, there’s always the search bar Asana conveniently has!

Tool 6: Zapier

Now, Zapier is an essential tool that isn’t as well known as the other AI tools for workplace productivity we’ve discussed. However, it packs a great benefit for social media specialists, content creators, and other professionals who rely on multiple applications at once.

Zapier is an AI workflow tool that automatically connects all apps related to your brand through its software. Additionally, Zapier also helps throughout the whole campaign process: from brainstorming to customer experience.

So long are the days when you have to manually encode the same content to multiple platforms. Zapier is providing us with the best solution possible. Even better, it even acts as your partner and assistant during the entire process!

Tool 7: Microsoft Power Automate

What if, for some reason, you don’t want to use Zapier? Not to worry. There are other AI tools for workplace productivity, just like it. A great example of this would be Microsoft Power Automate, which streamlines all the tasks your employees may have found repetitive and implements them in the locations they desire to be in.

You can download Microsoft Power Automate as an extension on Chrome. It’s mostly used by IT professionals and has become a beneficial assistant to them, so they focus more on tasks that require their attention and repairs.

Tool 8: X.AI

Speaking of specialised professions, X.ai goes above and beyond in scheduling your weeks, daily life, and long-term plans to ensure quality time management and breathing room for professionals.

It has calendars with your meeting books as well as scheduling your hosting of a meeting to better suit everyone who must attend.

Tool 9: Notion with AI-driven Templates

Great AI tools for workplace productivity, like Notion, help content writers, just like Grammarly. However, unlike Grammarly, it isn’t just about the grammar and sentences. The notion is more like an assistant for all stages of content writing compared to Grammarly.

The reason for us saying that is because of its ability to summarise content, give you suggestions on your brand’s name or events, and even write rough drafts for blog posts and social media platforms.

Here’s the downfall of Notion AI, though. It can’t entirely replace a human writer since sometimes its information is either incorrect or just bad wording. This is why a content writer uses a rough draft instead to double-check the facts placed and rewrite it for better sentence structure, factual information, and the human touch.

Did you know Notion can also translate content from different languages? That’s right. The notion can also be utilised for research properties and language translations alongside its built-in spell-check functions.

Tool 10: Crystal

The last AI tool for workplace productivity that we’ll discuss is Crystal. Do you know the term “crystal clear”? If not, it’s a term used during a conversation. It’s a phrase used by someone who is assuring the other that they completely understand what they’re trying to say.

Crystal is just like that but in AI form. It helps communication between collaborators, businessmen, and presenters to explain their innovative ideas in a more confident and sophisticated manner by providing personal insights.

So, what do we mean by personal insights? It means that the Crystal software helps you convey your emotions, ideas, and solutions based on your personality. They use AI to generate your personality data to help with your conversation skills. 

For those planning to showcase their work, have crucial business meetings, and even give speeches, Crystal’s AI personality data can help you improve the impact you wish to have on your audience.

Conclusion

Those were the 10 best AI tools for workplace productivity as of 2024. Harnessing the power of AI and utilising it for your business growth is the key to success in our digital age. Embrace the coming changes and manoeuvre them to your best interest!

Still unsure about how to navigate through AI? Contact us today at Flexisource IT where we can assist in optimising your operations with AI technology at a professional level!