4 Major Project Management Tips to Keep You On Top of Your Game
Companies with excellent project management tend to fare better than their competitors. One reason why is because their workflow is streamlined and efficient.
It might be easy for some to just start getting clients to sign with the company. However, that’s just half the battle. The actual execution of the strategies and tasks is another story.
Both startups and enterprises need to take heed of project management tips if they want to stay ahead of their competitors. It can be the difference between success and failure.
One highly underrated tip is being organized with documentation. Even from the start of the project, it is important that everything is documented.
Contracts are just one of the many papers that need to be saved properly in the beginning of the project. They contain the terms and guidelines of both parties. It can be revisited every time there are questions as to how goals are aligned or what is expected.
Another overlooked detail are the project details themselves. Businesses often forget deadlines, requirements, and more. It is important that these details are well-documented for future reference.
In the event of turnovers and transitions, documentation will help new employees to get started on their new project. It will also make sure that the new hires or outsourced help will be able to follow procedures to the letter.
Milestones are important in project management since it can be a gauge of progress. It is also often used in the agile software development. Developers will know how far they have gone as well as the project managers themselves.
It is also important to set milestones at the beginning of the project. This way, clients will also be informed of the progress of their project. Outsourcing services also make use of milestones to report to their clients about the status of their tasks.
Achieving milestones can also raise the morale of employees and staff. Proper rewards and bonuses can also be given to raise the productivity even more. On the other hand, a team that does not achieve milestones can be given adjustments accordingly.
Maintain Open Communication
Communication goes both ways. There should be a clear line of communication not only between the client and the company, but also between the project manager and the team.
Credit should be given where it is due. This boosts the morale of the team or even its individual members. It may even help instill a healthy sense of competition.
If there is someone lagging behind, they should also be reprimanded. There has to be a balance between praising and reprimanding the team. One crucial advice for project managers it to avoid having someone singled out in front of the other team members.
Instead of reporting problems, it may also be better to present solutions. Part of project management is problem solving along with team members regardless of whether they are in-house or outsourced.
Another useful trick for maintaining communication is keeping the lines open. Everybody should be able to reach everyone else through call, texts, emails, or even through social media channels. However, there should still be limits.
Messages or calls outside of work time should be kept at a minimum except if in the case of an emergency. Setting boundaries for the team and the client will prevent any added exhaustion and stress on both ends.
During work hours, it should be worth noting that queries should be answered right away. Of course, it goes without saying that answers should be still accurate.
Expect the Unexpected
Even the best plans can fall through. In those cases, there should always be Plan B, Plan C, Plan D, Plan E, Plan F, and so on. While it may not be realistically possible to plan for every scenario, it would help to have contingency plans that can cover for most things.
One of the most common scenarios is that when a team member suddenly leaves in the middle of the project. It will leave a gap in the development, but that can quickly be resolved by outsourcing the task.
Holidays and natural calamities may also hamper development. Project management should include having backup plans for such cases in order to still move forward.